Any large and organized company knows the importance of having an effective staff management strategy that should be consistently carried out and followed by all. This is more needed and significant for businesses that operate in fields or industries in hospitality, production, manufacturing, call centers and security, where many employees are present to carry out their specific duties on different or rotating shifts.
The process of manual creation of schedules and shifts for employees using spread sheets or even a record book has proven to be time-consuming, costly and very prone to human errors and miscalculations. There is also the great risk of the person/ in charge being unable to relay the arranged working shifts or schedules to all employees due to some failure with communication or in relaying such vital information.
The sad fact is that even a single occurrence of scheduling errors or committing mistakes in putting together employee records can mean substantial financial losses. An improperly filed vacation leave, a mix-up in the shifting schedule, or an unconfirmed shift change can result in unexpected staff shortages and miscalculation on wages- and these always have negative effects on company performance and productivity.
With the introduction of the staff rostering software, all such problems can be avoided. This online roster system is the ideal solution that will help business-owners or managers with efficiently planning schedules and communicating this properly will all the employees and thereby enabling them to build an entire week’s roster on a single screen; a much faster alternative to spending hours building schedules on traditional spreadsheets.
With this roster that will be customized for the company, detailed employee information records and communication history can be accessed anytime by the owner or manager or any concerned party anytime. All information about a staff, which includes his or her contact details, salary rate and banking details are just in one place or file. In addition, the software also provides correct and reliable roster costs computation, helping the company to stay on budget. It can also show the owners projected and actual turnover as well as financial data grouped per business unit.
The most helpful and important feature though of this software is allowing the business-owners, managers or supervisors communicate with the staff through SMS and e-mails. Rosters, instructions and general messages can be sent easily to one employee, a group or the entire work force by text messages or e-mails. As such, there can be no more reason for misunderstandings and excuses by the employees.